Here at Osa Healthcare Recruitment we are committed to finding wonderful staff who share our values and are dedicated to providing professional, caring and high quality services. We want to find the right people the right role for them.

Job Title: Care Home Administrator

Location: Wincanton

Length/Type of Post: Permanent

Salary: £21,600

Hours: 9-5 Monday-Friday

An outstanding medium size Nursing home, with both nursing and residential residents, set in seven acres of beautifully landscaped grounds, that offers a boutique care experience for their guests, ensuring home really does mean home.

Job Overview
Main purpose of the job
You’ll provide an efficient and confidential administration service for our Home.

Human resources
You’ll help make sure that our team get paid accurately and on time.
You’ll create and maintain staff and resident files. You’ll do checks and references.
You’ll help make sure that the staff training matrix is maintained. You’ll record and monitor annual leave, sickness, trackers etc.

Residents
You’ll process pre-admission, admission and discharge documents etc.
You’ll follow up and monitor any enquiries for potential new residents.

Finance
You’ll prepare contracts and invoices for new residents, plus process fees.
You’ll process cash and cheques promptly.
You’ll prepare a weekly list of outstanding monies.
You’ll make sure that our orders from suppliers are received and correct.
You’ll support the centralised sales, purchase ledger, finance and payroll input systems.
You’ll manage each resident’s personal float and our petty cash.
You’ll process invoices and enter them into a ledger.
You’ll prepare banking for residents fees, lunch money, cheque exchanges etc.
You’ll carry out monthly cheque, banking and cash book analysis.
You’ll carry out any other financial tasks needed to support our Home.

General
You’ll be the first point of contact for residents and visitors, so you’ll offer friendly, welcoming and professional support.
You’ll ensure our computer systems are maintained via Microsoft Office.
You’ll support meetings, making sure they run smoothly and that minutes are kept.
You’ll deal with any queries efficiently.
You’ll develop and maintain good filing systems.
You’ll deal with mail, scanning, stationery, photocopying and any other office tasks.
You’ll assist with producing reports and statistics.
You’ll answer and follow up on enquiries about our Home.
You’ll make sure that regular returns are completed on time.
You’ll book medical appointments.
You’ll liaise with relatives.
You’ll keep accurate records
You’ll take part in continuing professional development training and annual appraisals.

Type of candidate that we are looking for

Qualifications required:

Essential
‘A’ level equivalent standard of education.
Desirable
NVQ or QCF qualification in business administration or similar.

Experience required:
Essential
Able to demonstrate strong skills in Excel, Word, Outlook and to be able to learn other applications. Experience of working to deadlines, working alone and as part of a team.
Experience in handling data, numbers and reporting in detail.
Desirable
Experience with HR administration, payroll and book keeping.
Experience of administration work in a health care setting.

Knowledge and skills required:
Essential
Evidence of good written and oral skills for communication and understanding.
Effective interpersonal skills and working with others.
Adaptability.
Planning and Organisation.
Knowledge of the main issues facing older people.
Personal Attributes:
Essential
Positive and flexible attitude.
The desire to make a difference.
The ability to plan and prioritise workload. Professional presentation of self within the work place.
Understanding of and commitment to equality of opportunity.

What our client is offering the successful candidate

• Competitive hourly rate
• Holiday pay
• Pension Contributions
• Supportive environment & regular supervision
• Employee well-being programme
• Opportunity to develop & career progression
• Strong & effective leadership
• A supportive & values-driven culture
• Encouraging teams to work together
• Stable management
• Open & collaborative

This job role will involve working around vulnerable people therefore your employer may be required to check whether you have a criminal record via the Disclosure and Barring Service (known as a DBS check). You will also be asked questions as part of our self disclosure section on the application form. We operate a fair recruitment process and do not discriminate. Any information you provide will be considered fairly and lawfully.

We are committed to being an equal opportunities company as are all the companies we work with. All applicants will be considered fairly and free from prejudice or discrimination.

We are very proud to say that we have signed the mental health at work commitment. We are passionate about mental health and we are dedicated to doing everything we can to promote mental well-being, support people who are struggling and break down the stigmas of mental health problems. We only work with companies who share our beliefs and care for their employees’ metal health and well-being.